Corporate events, conferences, workshops
Corporate entertainment has become paramount to business success of many companies as it is known to raise business profile and outward image of the company as well as boosting staff morale in general. It can be from end of year party, Christmas party, success party to send off or welcome party; we have a multitude of different packages and ideas to make it memorable. Not only do we understand your entertainment needs, we know how demanding and stressful it can be to organize workshops and seminars.
Whatever you are organizing, from product launches to conferences, we provide you with instant access to the best venues and suppliers vetted by our professional team coupled with a complete management service. As your events partners, we work with you to align your corporate direction, values and strategy, creating contemporary, innovative and original event concepts. We then innovate memorable moments for you and your guests by managing the location, catering, lighting, sound, programme generation, invitations, entertainment, special effects… together we dream it and Ugandaevents makes it happen.
Conferences and workshops
We realize that the image and reputation of a company can be enhanced through professionally delivered events. We appreciate that you need to make the most of your budget while achieving your objectives. From your first point of contact with us to the last, we ensure the success and flawless running of your event by placing our considerable experience and expertise at your disposal.
We realize that all conferences and workshops are unique. Our first step therefore is to spend time getting to know you, your company and your audience. We then design and develop your live event based on what we have leant, working with you to deliver a professional and creative conference or workshop. This will communicate your key massages, leaving your guests with a lasting and positive memory of the whole conference experience.
We provides all of the elements needed to create the right impression and environment for your message, be it a conference for 500 external guests or an intimate celebratory dinner for 25 staff.
Our bespoke event services include, but are no limited to:
- Event design and planning as part of your team
- Pre-event marketing ( in-house design)
- Event collateral and delegate packs
- Event branding including banners, posters and promotional give aways
- Guest invitation, response handling and on sight registration management
- Destination and venue advice, booking and liaison
- Group travel arrangements
- All ground arrangement including transport, accommodation and activities
- Full audio visual planning, design and production including graphics support
- Speakers and facilitators
- On site event management and staffing
- Show calling
- Entertainment for daytime and night time events
- Post event analysis
Conference and workshop venues
You may already have a clear idea of the conferences/ workshop venue you wish to use or you may welcome our knowledge to find the perfect venue for your event. Uganda events has strong relationships with great hotels and conference centers throughout Uganda.
Having found the right conference venue for you, we can introduce you to the point of contact or continue to organize all elements of the venue on your behalf. This could include;
Site visits
Private dinning
Conference requirements
Leisure activities
Room allocation
Check in
Menus & wines
invoicing
C0nference deligate management Uganda
One of the most administrative heavy tasks of any conference or workshop is the delegate management of the quests. It is also the most important elements of the entire event, as where would you be without an audience.
Delegate invitation and response handling
Once you have identified your audience, we will work with you to provide a professional invitation and response handling service. We can provide all aspects of this service including:
- Design and print of invitations: from simple emails to fully themed invites
- Response handling: receiving and collating all responses and dealing with any immediate inquiries about the event
- Delegate management system: responses come in automatically via our website or are entered into the system via our administrator
- Dedicated telephone & email: a telephone number provided for your attendees only as well as an email address for the event.
- Reporting to you: regular updates on responses / attendees to you
- Reporting to suppliers: e.g. providing with hotels with accommodation lists, venues with delegate numbers and restaurants with special diets
- Looking after your guests: with pre-event joining instructions and onsite registration
- Providing conference collateral: helping you to find the right form of hard copy information provision as well as gifts and give-aways
Audio visual production
Ugandaevents conference and workshop team has many years experience of producing conferences and workshop content. We work in partnership with reputable audio visual companies, who provide the up to date equipment and professional crew available.
Our combined provisions include:
Set & stage design and build
All the latest equipment for projection, sound and lighting
Show calling ( i.e. ensuring the smooth transition of all presentation elements)
Professional, smart crew
Graphics design including director and PowerPoint
Video / DVD production